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Operations Administrative Assistant


On behalf of our client in Wingham, ON, we are currently recruiting for an Operations Administrative Assistant on a full time, permanent basis.

Duties may include (but not limited to)

  • ·         Arrange meetings, conference calls, prepare agendas and distribute minutes
  • ·         Coordinate plant tours and visitors
  • ·         Coordinate celebrations and special events/awards
  • ·         Edit and prepare correspondence, reports, minutes, spreadsheets, and databases
  • ·         Compile routine correspondence, data, statistics and other information
  • ·         Review, screen, prioritize and respond to incoming mail, telephone calls, email messages, and coordinate the flow of information with other departments
  • ·         Prepare presentation aids and materials
  • ·         Arrange travel schedules, make reservations, arrange cars and other accommodations
  • ·         Prepare expense accounts and reconcile with supporting documentation
  • ·         Establish and implement processes to facilitation information flow
  • ·        
  • ·         Set up and maintain confidential and routine manual filing system
  • ·         Facilitate and/or participate on a variety of teams relating to the Operations group and to support plant initiatives
  • ·         Liaise with other organizations to share information, resolve problems and provide administrative support
  • ·         Enter production timesheets for weekly payroll
  • ·         Support and participate in continuous improvement process
  • ·         Provide administrative support as required to the Operations Leader


  • ·         Post-secondary degree, diploma or certificate in Office Administration or related field, or equivalent combination of educational and experience
  • ·         Minimum of 2 years of related experience in a similar environment
  • ·         Bilingual in English and Mandarin considered a strong asset
  • ·         Excellent interpersonal, communication and time management skills
  • ·         Highly proficient in the use of personal computer software
  • ·         Ability to maintain confidentiality at all times
  • ·         Ability to work flexible hours as required to attend meetings, meet deadlines or maintain workflow

Dependent upon candidate experience

If you have interest in this position and meet the stated requirements, please submit your resume and salary expectations to citing “Operations Administrative Assistant” in the subject line.